I have covered the overview of Prepayment function where demonstrate the values gained from this function, then moved into function details started with posting profiles setups – MS Dynamics AX 2012 – Setup, which need workshops in the Design phase between company controller, and application consultant where the controller guidance the required ledger entries which represent the transaction, and the application consultant finalize posting profile setup to fulfill customer need.
As the business process flow diagram illustrated in the overview post, the process started in the procurement department when the procurement agent has a finalized Purchase Order created on MS Dynamics AX 2012. The procurement agent and vendor are agreed on prepayment should be paid before delivering ordered goods.
MS Dynamics AX 2012 – Prepayment Business Process
The procurement admin must reflect this agreement on the Purchase Order by assigning a prepayment on a particular Purchase Order.
Under Purchase tab, go to Prepay section, and click on Prepayment.
MS Dynamics AX 2012 – Prepayment assignment
A prepayment form will popup, MS Dynamics AX 2012 has two options whether the prepayment is a fixed amount, or percentage, and identify prepayment category ID.
MS Dynamics AX 2012 – Prepayment Assignment
MS Dynamics AX 2012 control point here the prepayment amount whether it is fixed/percentage could not exceed the total amount in the Purchase Order
MS Dynamics AX 2012 – Prepayment Assignment
And confirm the Purchase Order to be ready for the next step of Prepayment invoice
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